Free show countdown
Every exhibitor deadline for your next show, with a date on it
Enter the show dates, your booth and how the freight travels. You get the task list worked back from show day: graphics files, show service orders, the advance-warehouse cutoff, badges, hotel, pre-show emails and follow-up. Edit it, tick it off, export it to your calendar. Nothing you type leaves your browser.
Dates are typical lead times from published exhibitor kits. Your show's kit has the real deadlines; edit any task to match. Saved in this browser only.
What the list covers
About fifty tasks for a typical show, fewer or more depending on your booth and freight. Each one has a date and a short note on why it matters.
- Booth and graphicsBuilder brief, floor plan approval for big booths, graphic files, proofs, test-fit.
- Show servicesElectrical, carpet and furniture, labor, internet, insurance certificate, paying on time.
- ShippingCarrier, labels, the advance-warehouse cutoff or your move-in slot, the return shipment.
- People and travelBooth staff, hotel block, badges, flights, the staff briefing.
- Leads and marketingGiveaways, printed pieces, lead capture, three pre-show emails, meetings.
- After the showHot leads within two days, CRM, debrief, invoices, results, rebooking.
Where the dates come from
~4 weeks
Advance-price deadline
Show contractors charge more for electrical, furniture and labor ordered after this date. In the kits we read it fell 17 to 33 days before opening.
7–10 days
Warehouse cutoff
Freight sent to the advance warehouse has to arrive a week to ten days before move-in, or a late charge applies. Receiving starts about 30 days out.
48 hours
Hot-lead follow-up
The first follow-up goes out within two days of the close, while the conversation is still fresh.
From published exhibitor service kits for 2026 and 2027 shows and exhibitor planning guides. Every show sets its own dates. How the dates are set
For teams doing several shows a year
The team planner is in early access: one place for every show you do, tasks assigned to people, email reminders before each deadline, and the budget next to the plan.
